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FacilityOS > VisitorOS > Visitor Pre-Registration

Advanced Visitor Pre-Registration

Streamline your visitor management process with advanced pre-registration. With VisitorOS, guests can complete pre-registration steps ahead of time, allowing for a smoother and faster check-in. Say goodbye to bottlenecks at your kiosks and hello to efficient visitor flows.

Advanced Visitor Pre-Registration
Pre-registration features in a visitor management system

Streamline Visitor Check-In with Advance Pre-Registration

VisitorOS’s advanced pre-registration allows visitors to fill out essential information and complete documents before arriving. This not only saves time at check-in but also enables you to review and screen information in advance.

Pre-Registration and Instant Notifications

Speed Up Sign-In and Avoid Bottlenecks

With pre-registration, visitors arrive with their information already on file, so there are fewer steps to complete on-site. This allowing for smoother and quicker visitor flow while keeping entry points clear.

Pre-Registration and Instant Notifications

Convenience for Visitors and Preparedness for Administrators

Visitors can take their time filling out required documents before their visit, while allowing you time to review submitted information beforehand. This ensures smoother compliance checks and accurate data in advance of visitor arrivals.

Pre-Registration and Instant Notifications

Strengthen Security with Pre-Screening Capabilities

With VisitorOS, pre-registered visitors can be screened against watchlists, allowing security teams to flag any issues before visitors arrive. Administrators can monitor the guest list in real-time, helping ensure only compliant, approved visitors gain access.

Trusted by Enterprises Worldwide

How Advanced Pre-Registration Works

Designed for quick and efficient visitor monitoring, watchlists allow organizations to automatically screening visitors against a lists during the sign-in process. Seamlessly integrate with third-party watchlists or optionally build your own internal lists, facilitating real-time identification of potential threats. With customizable alert settings, watchlists help to elevate security tailoring the monitoring experience to each organization's specific needs. Automate visitor monitoring, enhance security, and modernize the surveillance experience with VisitorOS.

Pre-Registration Link Sent to Visitor

STEP 1

Pre-Registration Link Sent to Visitor

When a visitor is added to an event, they receive an SMS or email with the event details and a secure link to pre-register.

Visitor Completes Pre-Registration

STEP 2

Visitor Completes Pre-Registration

Visitors follow the pre-registration prompts. After completing the pre-registration process, a QR code is provided. This is used to complete check-in once on-site making their arrival seamless and efficient.

Pre-Registration Recorded in VisitorOS

STEP 3

Pre-Registration Recorded in VisitorOS

VisitorOS tracks pre-registrations and automatically screens guests against watchlists.

Visitor Arrives On-Site

STEP 4

Visitor Arrives On-Site

Upon arrival, the visitor scans the provided QR code at a kiosk to complete their sign-in.

Who Benefits from Advanced Pre-Registration?

This feature brings efficiency, security, and convenience to a wide range of roles and personas.

Hosts

Hosts

Hosts benefit from faster visitor processing, allowing them to focus on creating a welcoming experience. With pre-registration, they have peace of mind knowing that guest information is accurate and pre-approved. 

EHS Managers

EHS Managers

EHS managers gain confidence that visitors have completed all required safety training and compliance documents in advance, contributing to a safer and more secure environment for everyone.

Facility Managers

Facility Managers

Facility managers experience reduced congestion at entry points, optimizing visitor flow and ensuring that visitor check-ins don’t disrupt day-to-day operations. 

Safety Officers

Safety Officers

Safety officers can ensure all visitors have completed necessary safety protocols before arriving, contributing to a safer facility with proactive security measures. 

Visitors

Visitors

Visitors enjoy a quicker check-in and can review and complete documents on their own time, making their arrival experience smoother and more personalized. 

Additional Visitor Management Features

Visitor Management Dashboard

ID Scanning

Visitor Notifications

Touchless Sign-In

NDAs & Legal Documents

Visitor Registration

Photo Capture

Visitor Analytics

Approve/Deny

Repeat Visitors

Badge Printing

Visitor Management Kiosks

Visitor Watchlists

What Can VisitorOS Do For You?

Request a demo to see how VisitorOS can delivery immediate results for your organization.