FacilityOS > VisitorOS > Approve/Deny Visitors

Approve/Deny Visitors

Maintain stringent security protocols while streamlining visitor management. Integrating automated checks into the sign-in process ensures that only authorized individuals gain access to your facility. With customizable workflows tailored to your specific security needs, this feature is essential for manufacturing facilities and other high-security environments. Manage visitor entry efficiently and enjoy peace of mind.

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Streamline Access with Automated Control

By automating the approval process through a custom configuration, you ensure compliance with regulatory requirements while minimizing manual intervention. This feature protects your facility and streamlines the visitor experience, ensuring only authorized visitors gain access.

ITAR Compliance

Meet International Traffic in Arms Regulations (ITAR) by ensuring that only eligible visitors can access sensitive areas. Controlling visitor entry is an essential safeguard that enhances security in regulated environments, protecting valuable assets and information.

Verify Visitor Documentation

Verify that visitors possess the necessary documentation to be on-site, such as citizenship verification for U.S. facilities. This step ensures compliance with legal and regulatory standards, protecting your organization from potential liabilities.

Confirm Visitor Identity

Add a critical checkpoint in the process, allowing facility personnel to verify that the person who signed in matches their identification. This extra layer of scrutiny is particularly vital in high-security environments with high stakes.

Control Visitor Access

Only approved visitors enter your facility, preventing unauthorized individuals from accessing your premises. This control enhances overall security and ensures a safe environment for your staff.

Mitigate High-Risk Access

With watchlist integrations, you can prevent high-risk individuals from entering your facility. Screen individuals in real-time against watchlists, bolstering your security measures.

Comprehensive Audit Logs

Have access to full audit logs that track visitors who were approved and denied entry. This transparency aids in compliance reporting and helps maintain accountability within your visitor management process.

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How Approve/Deny Works

Approve or deny facility access to visitors. This enhances security measures ensuring a controlled and efficient entry process for both hosts and visitors.

STEP 1

Set Up a Custom Configuration to Suit Your Organization’s Needs

Set up the criteria for approving or denying different visitor types according to your organization's entry guidelines. Additionally, you can designate which employees can grant approvals or denials. This custom configuration can ensure an automated workflow for handling visitor check-in requests for approval or denial. Do you have a list of potential guests for an upcoming event? Set up an advanced approval or denial process for potential attendees before sending out the invitations.

STEP 2

Validation of Entry Request

When a guest signs in on-site that meets the predefined criteria to trigger an approve or deny check, VisitorOS automatically sends a request to the designated representative for verification. From there, the designated representative will approve or deny the visitor based on your organization’s guidelines. When a visitor is invited or attempts to sign-in, an approval request is sent to designated personnel for verification.

STEP 3

Visitor is Approved or Denied Entry

The visitor is either approved or denied entry to the facility. In the case of denial, administrators receive prompt email notifications, enabling quick responses and adherence to security protocols.

STEP 4

The Record is Tracked in the Visitor Log

Every approval and denial are recorded in the visitor log, providing a comprehensive history of who was granted entry to the facility, who was denied entry to the facility, and when. This tracking mechanism is essential for maintaining security oversight.

Who Benefits from Approve/Deny Functionality?

The approve/deny visitors feature is designed for organizations prioritizing facility security and compliance.

Security and Compliance Officers

Security and compliance officers benefit from streamlined processes that help them enforce regulations and maintain a secure environment. The feature provides them with tools to monitor visitor access effectively.

High-Security Environments

Organizations operating in high-security environments can leverage this feature to ensure that only vetted individuals gain entry. This capability is crucial for safeguarding sensitive areas and protecting valuable assets.

Compliance-Certified Industries

Facilities requiring compliance with standards such as ITAR, CGP, and other regulatory certifications benefit significantly from this feature. It aids in meeting stringent requirements while enhancing overall security management.