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FacilityOS > VisitorOS

The Leading Visitor Management System for Security & Compliance

Keep Your Facility Safe, Secure & Compliant

VisitorOS is an enterprise-grade visitor management system designed to scale with your organization. Its intuitive interface, strong security features, and customizable workflows enhance on-site security and compliance across all of your facilities.

Preconfigured Hardware and Software
Preconfigured Hardware and Software: Get started in hours, not months, with our pre-loaded and pre-configured visitor management solution.
Pre-Registration and Instant Notifications
Customizable Workflows:
Tailor VisitorOS to your security needs and front desk processes, ensuring compliance while optimizing efficiency.
Customizable Workflows
Pre-Registration and Instant Notifications: Visitors can pre-register, and hosts are instantly notified upon arrival, streamlining check-ins and reducing wait times.
Real-Time Data and Analytics
Real-Time Data and Analytics:
Monitor visitor activity in real-time, making it easier to allocate resources and track visitors.

See VisitorOS in Action

Find out how you can automate and tailor visitor sign in flows for optimal tracking and enhanced site safety.

Trusted by Enterprises Worldwide

Visitor Management Software that's Easy to Setup, Manage, and Use

BUILT WITH ADMINISTRATORS IN MIND

Visitor Management Software That's Easy to Setup, Manage, and Use

Minimize Setup Time
Ready-to-use iPad kiosks are shipped preloaded and preconfigured ensuring a straightforward plug-and-play experience. This means you can get up and running in hours without the need for technical expertise or having to navigate complex setup procedures.

Easy to Use
User-friendly reporting and dashboard features provide a quick and comprehensive overview of visitor activity. And with streamlined user permission management and centralized documents and watchlist management, it is intuitive for administrators.

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BUILT TO OPTIMIZE PROCESSES

Highly Configurable

Tailor to Your Needs
VisitorOS is designed for flexibility, allowing you to customize it according to your facility's requirements. With a wide selection of configurable features covering both core functions and complex use cases, VisitorOS makes it easy to create a solution that fits your business needs while reflecting your corporate brand.

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Highly Configurable Visitor Management System
Visitor Management App with Comprehensive Reporting and Visibility

BUILT TO PROVIDE CONTROL OVER YOUR FACILITY

Comprehensive Reporting and Visibility

Centralized Dashboard
Easily maintain a safe environment by effortlessly monitoring on-site visitor traffic with site-level and company-wide reporting from a centralized location.

Robust Reporting
Create reports that keep your teams informed of visitor activity, helping you spot trends and identify opportunities for optimization. With these insights, your team can proactively address any anomalies and ensure smooth, efficient operations across your facilities.

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BUILT WITH SECURITY IN MIND

Regulatory Compliance Made Easy

Simplify Compliance, Reporting and Audits
Designed to equip you with tools to help navigate the complex regulatory environment, VisitorOS makes it effortless to remain compliant while improving security.

Remain Compliant
Digital records and reports help you adhere to internal and external compliance requirements, industry standards, and prepare quickly for audits.

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Visitor Management Compliance Standards
Ingersoll Rand logo

Enhancing Security and Emergency Response

“I can know within a few strokes of my phone who's here in the plant and who to take a headcount for.”

EHS & Facilities Manager
Ingersoll Rand

>> Read Full Case Study
Valmet logo

Transforming Visitor Management with Technology

“It cut down our contractor training time significantly. It used to take me anywhere from 30 minutes to an hour, now it takes 5 minutes!”

Manager, Health, Safety and Environmental, North America Flow Control
Valmet

>> Read Full Case Study
Maple Lodge Farms logo

Seamless Adoption, Elevated Efficiency

“Getting a product that would satisfy all our requirements was a challenge, but working with iLobby and the product itself made the process painless.”

Customer Relations Supervisor
Maple Lodge Farms

>> Read Full Case Study

Visitor Management Features & Benefits

Digitize the Sign-In/Out Process

Digitize the Sign-In/Out Process

Eliminate the hassle of manual sign-ins with an electronic visitor management system. Our solution automates the entire process, boosting accuracy and saving valuable time. Plus, instantly access all your visitor data in the cloud through a centralized dashboard.

VMS Analytics & Real-Time Visibility

Gain Real-Time Visibility

Stay updated with real-time insights on all your visitors. Our solution provides a comprehensive view of both current visitors and expected arrivals, empowering security and management teams to effectively monitor facilities. 

Visitor Management Software with Comprehensive Audit Trails

Access Comprehensive Audit Trails

VisitorOS automatically logs every site visit, capturing every detail from sign-in to sign-out, including time stamps and visitor types. These records create a thorough audit trail that you can access anytime, supporting compliance and enhancing security protocols.

Custom Workflows inside VisitorOS

Tailor Workflows

Customize visitor sign-in, pre-registration, and post-sign-in processes to suit the unique needs of your facilities. Whether adjusting workflows based on visitor type or adding specific security checks, our solution offers flexible configurations to meet your requirements.

Visitor Management Document Compliance

Ensure Document Compliance

Customize the sign-in process to meet your facility's needs. VisitorOS automatically provides and tracks your required documentation—like NDAs, quizzes, or training certifications—ensuring induction is completed as needed to reduce risk and enhance compliance.

ID Scanning and Other Visitor Management Security Features

Strengthen Visitor Security

Safeguard your facility from potential risks with integrated visitor screening. Our solution not only integrates with third-party watchlists but also allows you to create custom watchlists, ensuring that flagged individuals are prevented from gaining access.

Visitor Management System with Notifications and Visitor Logs

Keep Teams Informed

Ensure your teams stay informed with timely automated notifications. Whether it's daily, weekly, or monthly visitor logs, device alerts, or immediate notifications of watchlist hits, our system ensures the right information reaches the right people at the right time.

Visitor Management Kiosk with Badge Printing

Enhance Security with Badge Printing

Instantly print badges upon sign-in to ensure visitors are easily identifiable and compliant with site security protocols, maintaining a secure facility.

Streamline Event Visitor Management

Streamline Event Visitor Management

Simplify visitor management for events with pre-registration and screening. Invitees can quickly pre-register, speeding up the check-in process while maintaining high security standards through integrated screening measures.

Protect Visitor Privacy

Protect Visitor Privacy

Safeguard your visitor data with industry-leading privacy features. Our solution ensures that all personal information is meticulously managed, fully complying with data protection regulations.

Multilingual VMS Support

Multilingual Support

Ensure a smooth and welcoming experience for all visitors with our multilingual support. We offer a multitude of language options to accommodate diverse visitor needs, ensuring clear and effective communication for everyone.

Request a demo of VisitorOS

What Our Customers Say

5 star review
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Intuitive, easy to use
We rolled out 90 locations quickly in about 3 months with the help of iLobby's support team.

Jeff O.

Field Service Leader
Enterprise (> 1000 emp.)
5 star review
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iLobby is EXCELLENT for contractor management!!
even used the iLobby system to warn us if contractors had not left the site after a certain period of time, but typically should have.

Dee M.

Health Safety Environment Coordinator
Mid-Market (51-1000 emp.)
5 star review
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I highly recommend iLobby
Knowing who is at your facility and having the ability to alert them to evacuate if necessary is exceptionally beneficial.

Todd C.

EHS Manager
Mid-Market (51-1000 emp.)
5 star review
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iLobby runs itself
instance viewing of everyone coming and going plus add visitors in advance.

Robert I.

IT Automation Technician
Mid-Market (51-1000 emp.)
5 star review
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Ton of features
Solved our problem of maintaining annual paperwork for rules and regulations for visitors and contractors.

Nicole F.

Food Safety and Quality Assurance Manager
Mid-Market (51-1000 emp.)
5 star review
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“Great Experience”
A lot more robust & easier to navigate than paper. Emergency notices are also a big feature that we use in the case of emergencies at our sites to communicate to our employees.

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Travis E.

IT Plant Support Analyst, Infrastructure & Security
Enterprise (>1000 emp.)
5 star review
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“Extremely Versatile”
This software allows us to notify our employees in case of emergency all with one simple set up per employee.

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Jennifer A.

Manager, General Services Lactalis USA
Enterprise (>1000 emp.)
5 star review
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"iLobby is EXCELLENT for contractor / visitor management!!"
The iLobby system is easy to use, the software is user friendly, and there are multiple ways to take advantage of the capabilities of the system.

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Dee M.

Health Safety Environment Coordinator
Mid-Market (51-1000 emp.)
5 star review
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"Ease of implementation and use."
Visitors have been impressed with how easy and advanced our Check-in process is.

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Chad J.

Director of Supply Chain
Mid-Market (51-1000 emp.)
5 star review
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"Definitely recommend"
We have experienced zero issues with visitors checking in which is all you can ask for with a visitor mgmt platform!

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Molly V.

Executive Assistant, Operations
Mid-Market (51-1000 emp.)
5 star review
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"Easy set up, easy to use"
Its easy to use, very customizable and was very quick and simple to implement.

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Billy L.

Building Automation Systems Manager
Mid-Market (51-1000 emp.)
5 star review
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"A very user friendly product!
We had a very easy time implementing this as our visitor management solution.

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Usama M.

IT Supervisor, Plant Support
Enterprise (>1000 emp.)

Why Do Organizations Need a Visitor Management System?

90 %
of companies still use receptionists to process facility visitors
78 %
of companies don't feel very confident in their security practices
93 %
of companies’ efficiency increases by streamlining the visitor check-in process with technology
76 %
report that adding a VMS improves visitor feedback

What is a Visitor Management System?

A visitor management system is a digital solution that automates the process of managing and monitoring visitor access across one or multiple facilities. When optimized, it aids in ensuring security, maintaining regulatory compliance, and enhancing the overall visitor experience for guests, contractors, and employees.

How Does a Visitor Management System Work?

visitor-pre-registration-graphic

STEP 1

Visitor Pre-Registration
Prior to arrival, visitors can pre-register online providing necessary details for security checks and entry preparation making on-site check-in a breeze.

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STEP 2

On-Site Check-In
At the facility, visitors check in at a VisitorOS kiosk and recieve their visitor badge. Simultaneously, notifications are sent to hosts alerting them to the visitors' arrival.

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STEP 3

On-Site Management and Checkout
VisitorOS offers many options to ensure visitors leave according to protocol, including signing out via kiosk, via mobile device, and auto-sign-out.

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STEP 4

Analytics & Real-Time Reporting
Log into VisitorOS to see visitor and contractor on-site traffic. Use the centralized dashboard to report on site-wide and company-wide trends and discern actionable insights.

Who Benefits from a Visitor Management System?

Visitors

Visitors

Visitors enjoy a seamless experience with VisitorOS. From quick pre-registration to efficient check-ins, it ensures a smooth and welcoming visit, enhancing visitor satisfaction.

Receptionists

Receptionists

Receptionists find VisitorOS invaluable for managing visitor flow. It automates key tasks like data entry, freeing them to focus on welcoming guests, thus enhancing visitor engagement.

Employees

Employees

Employees appreciate the convenience of VisitorOS. They can effortlessly pre-register guests, receive timely arrival notifications, and ensure a professional and secure hosting experience.

Upper Management

Upper Management

Senior Management leverages VisitorOS for strategic insights. The system's analytics provide essential data on visitor trends and facility usage, aiding in informed decision-making for better visitor management.

What Can VisitorOS Do For You?

Request a demo to see how VisitorOS can deliver immediate results for your organization.