Automated record keeping

Easily keep track of all visitors and be prepared for audits throughout the year with indisputable logs and records of who has been in your facility. With iLobby, your process is fully electronic and all tracking is automated.

Time Stamped Logs@x

Training and Inductions

Create different workflows for each visitor type to ensure that individuals go through a step-by-step process to receive all required site training and sign all mandatory legal documents.

Signed Documents@x

Signed Documents

All time-stamped documents and digital signatures are stored securely in the cloud, so you can download them with the click of a button.

Read Receipts@x

Full Audit Trail

Maintain detailed logs for each visitor, including time-stamped sign-in records, document read receipts, video watch times, and much more.

Fully prepare for audits in a matter of minutes

Quickly export and present both global and site-specific visitor access reports which include sign-in details and  document completion — indicating that health, safety, privacy, and other requirements have been met.

All visitor logs and documents are saved and backed up to ensure you have a full paper trail to maintain compliance. You can easily filter, search, or download what you need, when you need it, for any given time frame.

During audits, quickly pull up records of who has been in your facility. Simply download the information from the cloud to show what details each visitor entered, the forms they acknowledged and signed, along with a photo of the guest.

Meet all your data security requirements

Data Privacy@x

Data Privacy

Fully adhere to GDPR and other privacy standards with features such as the “Right to be Forgotten”, and more.

Local Data Residency@x

Local Data Residency

iLobby gives you the option to store sensitive data on local data centers.

Sensative Information@x

Sensitive Information

iLobby meets the highest standards of data encryption for handling highly sensitive or personal information.

Monitor@x

Proactively monitor who has access to your building

In order to comply with many industry-specific requirements, you need to be able to demonstrate that steps were taken to enforce policies and prevent visitor-related issues.

Schedule automated reporting

Automatically receive scheduled custom reports emailed to you. For example, at the end of the day, iLobby can send you an automated report to tell you who was in the building today, and who hasn’t signed out yet.

Keep data at your fingertips

Admins can access the dashboard overview from any device at any time, to always be aware of current and upcoming scheduled visits. See who is in your building at a glance, and download any data or documents you need.

Instant notifications and alerts

Key personnel receive real-time notifications when important events take place such as watchlist events triggered for an unauthorized sign-in attempt, and other important events.

Unlimited Storage @x

Unlimited storage

iLobby supports customer-specific data retention policies, including permanent and unlimited secure storage for all your data.

MEET EVEN THE STRICTEST REQUIREMENTS

Whatever your compliance needs are, we can help you achieve them

iLobby’s flexible sign-in flows make it easy to meet any compliance requirements and keep evidence of visitor records, legal documents, and more.

With proven experience in thousands of buildings, including international airports and banks, we can help you understand how to meet your regulatory compliance needs, enforce your internal policies, and attain or exceed industry requirements and standards.

Compliance

All your data, all in one place

Bridge the gap between administration, operations, facility management, security and IT — with a single solution to tie all your important visitor information and processes together.

Built for compliance

iLobby already meets important compliance standards such as SOC 2, GDPR, and ITAR.

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Discover how iLobby® can help you meet your unique compliance requirements